Office Administrator

Savannah/Chatham County CASA Office Administrator

About Savannah/Chatham Court Appointed Special Advocates (CASA)
The mission of CASA is to provide training and supervision to volunteers who advocate for the best interests of abused and neglected children who are under the jurisdiction of the Chatham County Juvenile Court. The CASA program takes a holistic approach of the child’s psychological, physical, and educational needs and well-being to advocate for permanency in the child’s life. While the proceedings of permanency can be anywhere from six months to a year or more, the CASA program engages the child and provides consistent case management to make sure the child’s needs are addressed.

Office Administrator Job Summary 
Savannah/Chatham CASA is seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will maintain office efficiency by planning and implementing office systems. The ideal candidate would be creative, energetic, and positive with a passion for helping children in foster care. The ability to work in a fast-paced environment with strong attention to detail is essential.

Office Administrator Duties and Responsibilities
Office Efficiency
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Prepares correspondence, documentation, or presentation materials
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
• Monitors and maintains office equipment; inventory supplies and order replacement supplies as needed
• Supports Executive Director in engaging the Board of Directors
• Provide support to the Development Coordinator with fundraising events
• Plans and oversee disaster and emergency procedures
Finance Management
• Assists Executive Director with data collection and analysis required for grant research and management
• Achieves financial objectives by assisting with annual budget preparation; scheduling expenditures, analyzing variances, and initiating corrective actions
Community Awareness/Volunteer Recruitment
• Coordinates Marketing/PR campaign in partnership with the executive director
• Coordinates the preparation of monthly newsletters
• Creates and implements plans for volunteer recruitment and volunteer retention
• Send out requested information and process volunteer applications
• Coordinate pre-service interviews
• Coordinate special events for volunteer appreciation
Professional Development
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Office Administrator Requirements and Qualifications
• High school diploma; associate’s or bachelor’s degree in business, administration, or related field preferred
• Prior experience handling administrative responsibilities or related field
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
• Highly organized multi tasker who works well in a fast-paced environment
• Willingness to learn and to grow with the organization
• Excellent written and verbal communication skills
• Exceptional customer service skills, over the phone and in person, with our volunteers and internal departments

Benefits: This is a full-time position that includes health, vision, and dental benefits as well as generous paid time off. Salary range: $34,000 to $40,000 contingent upon experience.
To Apply: Email a cover letter and resume to with “Office Administrator” as the subject. Deadline is February 1st. No phone calls, please.

Savannah/Chatham CASA is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, bilingual and bicultural individuals as well as members of the lesbian, gay, bisexual, and transgender communities. Job applicants and staff shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions.